Ohio HVAC license requirements and insurance

Who it applies to

1Who needs a heating and air conditioning license in Ohio? What is this?

HVAC Contractor (state license, also called a master license): anyone who contracts for heating, ventilating or air conditioning work on a commercial construction project in Ohio. The license is issued to you but must be assigned to a contracting company, and the company's name goes on it

License	Who needs it	What it covers
HVAC Contractor (state license, also called a master license)	Anyone who contracts for heating, ventilating or air conditioning work on a commercial construction project in Ohio. The license is issued to you but must be assigned to a contracting company, and the company's name goes on it	HVAC work on commercial construction projects anywhere in Ohio. Commercial refrigeration needs the separate Refrigeration Contractor license. Cities and counties handle residential work. You may also run the low-voltage control wiring (under 25 volts) for your own equipment
Refrigeration Contractor (state license)	Anyone who contracts for commercial refrigeration work. It is a separate trade with its own exam and license, and the same fees, insurance and experience rules as HVAC	Refrigeration work on commercial construction projects
Journeyman and apprentice HVAC technician	The state does not license journeyman or apprentice technicians. A journeyman card from a city, county or union program is one way to prove experience for the state contractor license	Set by the city or county that issues the card

License

Who needs it

What it covers

HVAC Contractor (state license, also called a master license)

Anyone who contracts for heating, ventilating or air conditioning work on a commercial construction project in Ohio. The license is issued to you but must be assigned to a contracting company, and the company's name goes on it

HVAC work on commercial construction projects anywhere in Ohio. Commercial refrigeration needs the separate Refrigeration Contractor license. Cities and counties handle residential work. You may also run the low-voltage control wiring (under 25 volts) for your own equipment

Refrigeration Contractor (state license)

Anyone who contracts for commercial refrigeration work. It is a separate trade with its own exam and license, and the same fees, insurance and experience rules as HVAC

Refrigeration work on commercial construction projects

Journeyman and apprentice HVAC technician

The state does not license journeyman or apprentice technicians. A journeyman card from a city, county or union program is one way to prove experience for the state contractor license

Set by the city or county that issues the card

Who runs it

2Who issues HVAC contractor licenses in Ohio? What is this?

Ohio Construction Industry Licensing Board (OCILB), part of the Ohio Department of Commerce, Division of Industrial Compliance issues HVAC licenses in Ohio.

See how this compares in every state: How to check a contractor's license, state by state

Name	Ohio Construction Industry Licensing Board (OCILB), part of the Ohio Department of Commerce, Division of Industrial Compliance
Website	com.ohio.gov
Look up a license	elicense4.com.ohio.gov
The law	Ohio Revised Code chapter 4740
The rulebook	Ohio Administrative Code chapter 4101:16
Home jobs	The state law leaves out residential buildings, so the state license covers commercial work. Residential HVAC is licensed or registered by cities and counties, so ask your local building department what it wants.

Checked by a person against the official page

·3 official pages

Getting licensed

3How to become an HVAC contractor in Ohio What is this?

Ohio has 3 licenses that matter to an HVAC contractor: HVAC Contractor (state license, also called a master license), Refrigeration Contractor (state license), Journeyman and apprentice HVAC technician. Each is below, with what you need before you apply.

License	Experience required	Training required	Exam
HVAC Contractor (state license, also called a master license)	Five years as an HVAC tradesperson right before you apply. You prove it with five years of tax documents (W-2s or Schedule C) plus one of these. A permit for each of the last five years pulled by the licensed contractor you worked for. A current journeyman card. A certificate from an apprenticeship approved by Ohio or the US Department of Labor. Or 40 hours of live or virtual code classes from an OCILB-approved training agency. Two other routes exist: a registered professional engineer in Ohio with three years of business experience in the trade, or five years as an Ohio government inspector in the trade. Military service can count toward the five years.	None required if you qualify by experience. The 40-hour code class option is one way to prove the experience	Yes, a computer-based exam run by PSI, in two parts: trade and business and law. You need 70 percent on each part. A pass on the business and law part stays good for three years. Board approval to test lasts one year
Refrigeration Contractor (state license)	Five years as a refrigeration tradesperson, proven the same way as for HVAC	—	Yes, a separate PSI exam
Journeyman and apprentice HVAC technician	Set locally	—	Set locally

License

Experience required

Training required

Exam

HVAC Contractor (state license, also called a master license)

Five years as an HVAC tradesperson right before you apply. You prove it with five years of tax documents (W-2s or Schedule C) plus one of these. A permit for each of the last five years pulled by the licensed contractor you worked for. A current journeyman card. A certificate from an apprenticeship approved by Ohio or the US Department of Labor. Or 40 hours of live or virtual code classes from an OCILB-approved training agency. Two other routes exist: a registered professional engineer in Ohio with three years of business experience in the trade, or five years as an Ohio government inspector in the trade. Military service can count toward the five years.

None required if you qualify by experience. The 40-hour code class option is one way to prove the experience

Yes, a computer-based exam run by PSI, in two parts: trade and business and law. You need 70 percent on each part. A pass on the business and law part stays good for three years. Board approval to test lasts one year

Refrigeration Contractor (state license)

Five years as a refrigeration tradesperson, proven the same way as for HVAC

—

Yes, a separate PSI exam

Journeyman and apprentice HVAC technician

Set locally

—

Set locally

What it costs

4How much does an HVAC license cost in Ohio? What is this?

The government fees on this page add up to about 50 in Ohio. Add insurance, tools, and a vehicle to get the real number.

License	Application	Exam	First license	Renewal, yearly	Background check	Late renewal, most you can be charged	Note	Renewal, every three years	Bounced check fee
HVAC Contractor (state license, also called a master license)	$25	null	$25	$60	null	$120	—	$180	$30
Refrigeration Contractor (state license)	$25	—	$25	$60	—	—	—	—	—
Journeyman and apprentice HVAC technician	—	—	—	—	—	—	Set locally	—	—

Added up

Government fees, added up	50

Does not include the PSI exam fee, the BCI and FBI background check, the EPA Section 608 test, the $120 workers' comp application, insurance premiums, tools, a vehicle, or city licenses and permits

Our estimate

Insurance

5How much HVAC insurance do you need in Ohio? What is this?

The least liability insurance Ohio lets an HVAC contractor work with is $500,000. Most customers ask for more. Workers' comp is required.

Minimum liability insurance	$500,000
Type of policy	Contractor liability insurance
Who this applies to	Every state-licensed contractor. The policy and the license must both be in the name of the contracting company, as defined in Ohio Revised Code 4740.01
Who must be named on the certificate	You send a Certificate of Liability Insurance with your license application and confirm the cover again at every renewal. The state's page does not say the board must be named as certificate holder
Workers' comp required?	Yes, as soon as you have one employee, and Ohio sells the cover itself through the Bureau of Workers' Compensation (BWC)
Workers' comp: application fee	$120
Who can opt out	A sole proprietor, a partner, or an LLC taxed as a sole proprietor or partnership can leave themselves out. Cover for the owner is optional and you add it on the same form. Policies renew every July 1 until you cancel in writing

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·4 official pages

Money checks

6Does Ohio check your credit for an HVAC contractor license? What is this?

Ohio does not check your credit for this license.

Credit score you need	None
If your score is lower	Not applicable

Checked by software against the official page·law.cornell.edu

Bonds

7Does an HVAC contractor need a bond in Ohio? What is this?

Ohio does not require a state bond for this license. Some cities ask for one before they issue permits.

Does the state require a bond?	No
Amount	Not listed yet

The state does not ask for one. Cities and counties often ask for a bond (a promise, backed by an insurance company, that customers can be paid if you do not finish the job) before they register you for residential work or let you pull permits. Check with each city you work in.

Checked by software against the official page·law.cornell.edu

Federal rules

8Federal rules that also apply What is this?

Rules from the US government that apply to an HVAC contractor in Ohio on top of the state's own.

EPA refrigerant certification	Anyone who maintains, services, repairs or disposes of equipment that could release refrigerant must hold EPA Section 608 technician certification, on top of the state license. There are three types plus a core test: Type I small appliances, Type II high-pressure, Type III low-pressure, or Universal for all three. The EPA does not issue the card itself. Approved testing groups do, and they set the price

EPA refrigerant certification

Anyone who maintains, services, repairs or disposes of equipment that could release refrigerant must hold EPA Section 608 technician certification, on top of the state license.
There are three types plus a core test: Type I small appliances, Type II high-pressure, Type III low-pressure, or Universal for all three.
The EPA does not issue the card itself.
Approved testing groups do, and they set the price

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·2 official pages

Showing your number

9Where must an Ohio HVAC contractor show the license number? What is this?

In Ohio: put your license number, written as OH LIC# followed by the number, on your business locations, business cards, work vehicles that carry the business name, contracts and advertisements, including phone directory listings. Pens, pencils, t-shirts and hats are exempt. Hang the license itself in each office and at each job site.

The rule	Put your license number, written as OH LIC# followed by the number, on your business locations, business cards, work vehicles that carry the business name, contracts and advertisements, including phone directory listings. Pens, pencils, t-shirts and hats are exempt. Hang the license itself in each office and at each job site.
If you forget	Not stated in the display rule. The board can discipline a license under Ohio Revised Code 4740.10

Checked by software against the official page·law.cornell.edu

Tax

10Does an HVAC contractor charge sales tax on labor in Ohio? What is this?

Whether Ohio taxes your labor, your materials, or neither.

See how this compares in every state: Can you charge sales tax on labor? The rule in 25 states

Construction contract work	Installing a furnace, boiler, central air system or ductwork that becomes part of the building is a construction contract. You are the consumer of the equipment and materials. You pay sales tax when you buy them and charge the customer no tax on labor or materials.
Business fixtures	Equipment that is attached to the building but mainly serves the business run there, such as process cooling or a walk-in cooler, can be a business fixture. Installing one is a sale, not a construction contract. You buy it tax-free for resale and charge the customer tax on it. Which HVAC items the department treats as business fixtures, and whether the installation labor is taxed on top. Ask the Department of Taxation.
Homes versus businesses	No difference for construction contract work. The test is what you install, not whose building it is
Tax-exempt customers	A tax-exempt customer, such as a church or government body, gives you a construction contract exemption certificate (form STEC CC) so you can buy the materials tax-free
Tax rate	5.75 percent from the state, plus whatever the county and any transit authority add. The total cannot go above 8.75 percent

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·3 official pages

Getting paid

11Getting paid: lien and notice deadlines for an Ohio HVAC contractor What is this?

If you are not paid in Ohio, a lien on the property is your backstop, but only if your notice goes out on time: send the Notice of Furnishing within 21 days of your first day of work or first delivery (first work on March 1 means notice by March 22). A late notice only protects the 21 days before you sent it.

The order things have to happen in, counted in days

Day 0
Your first day on the job
The clock starts here.
Day 21
Send your notice
Send the Notice of Furnishing within 21 days of your first day of work or first delivery (first work on March 1 means notice by March 22). A late notice only protects the 21 days before you sent it
Day 60
File your lien
File the lien affidavit with the county recorder within 60 days of your last day of work on a one- or two-family house or a residential condominium unit (last work on March 1 means filing by April 30). On any other job you have 75 days (last work on March 1 means filing by May 15)

Each day count is counted from the day the rule beside it names, which is not always the same day. Read the sentence under each one.

Who has to send a notice	Subcontractors and material suppliers who were hired by the contractor, not by the owner, and only when the owner has recorded a Notice of Commencement (a public record that the project has started). If no Notice of Commencement was recorded, no notice is needed. Laborers paid by the hour never need one
Send your notice by	Send the Notice of Furnishing within 21 days of your first day of work or first delivery (first work on March 1 means notice by March 22). A late notice only protects the 21 days before you sent it
About home construction	The Notice of Furnishing rules do not apply to a home construction contract (a contract with the owner to build or improve a one- or two-family house they live in). Different rules protect the owner on those jobs, set out in Ohio Revised Code 1311.011
File your lien by	File the lien affidavit with the county recorder within 60 days of your last day of work on a one- or two-family house or a residential condominium unit (last work on March 1 means filing by April 30). On any other job you have 75 days (last work on March 1 means filing by May 15)

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·4 official pages

Keeping it

12How do you renew an HVAC license in Ohio? What is this?

The HVAC Contractor (state license, also called a master license) renews every year. You need 10 hours of training each year.

License	Renewal	Training hours each year
HVAC Contractor (state license, also called a master license)	Annual, or every three years if you choose the three-year option	—
Refrigeration Contractor (state license)	Annual, or every three years	—

License

Renewal

Training hours each year

HVAC Contractor (state license, also called a master license)

Annual, or every three years if you choose the three-year option

—

Refrigeration Contractor (state license)

Annual, or every three years

—

Renewal fees are in what the license costs. The official page for each license is linked under how you get it.

Watch out

13What catches people out in Ohio What is this?

The things people get wrong or do not expect about Ohio, in a few sentences.

Ohio has no state license for residential HVAC work. The state law leaves out residential buildings, so the state HVAC license is for commercial jobs and each city or county sets its own rules for houses.
HVAC and refrigeration are two different state licenses in Ohio. If you also do commercial refrigeration you sit a second exam and pay for a second license.
The $500,000 liability insurance and the license both go in the name of a contracting company. The state will not issue the license to you alone.
The state fees are low. $25 to apply, $25 for the license, and $60 a year or $180 for three years to renew. The PSI exam fee and the BCI and FBI background check come on top.
Ohio sells workers' comp itself, through the Bureau of Workers' Compensation. You need it with one employee, the application is $120, and a sole owner or partner can leave themselves out.
Installing a furnace or central air unit that becomes part of the building is a construction contract. You pay sales tax on the equipment when you buy it and charge the customer nothing, on labor or on the unit. The federal EPA Section 608 card is needed on top of the state license for anyone who handles refrigerant.

Still being checked

·6 official pages

14Where these numbers come from

The labels under each table are explained on how to read a page.